Admissions / Policy / Registration Procedures

I. Admissions Policy

AVI Career Training is committed to providing educational opportunities to all individuals who meet the necessary qualifications. Our admissions policy is designed to ensure that students are placed in programs that align with their skills, goals, and educational background.

1. Eligibility Criteria:
   
   • Applicants must possess a high school diploma, GED, or equivalent.
   • Applicants must be at least 18 years old. Exceptions may be made for those who have completed high school early.
   • For certain programs, applicants may need to meet additional prerequisites, such as prior coursework or relevant work experience.
2. Application Process:
   
   • Prospective students must complete an application form, available online or in-person at the school’s admissions office.
   • Applicants are required to submit official transcripts from all previously attended educational institutions.
   • A non-refundable application fee is required upon submission of the application.
3. Interview and Assessment:
   
   • All applicants are required to attend an admissions interview, either in person or virtually.
   • During the interview, applicants will discuss their educational goals, career aspirations, and suitability for the chosen program.
   • Some programs may require additional assessments, such as skills tests or portfolio reviews.
4. Decision and Enrollment:
   
   • Admission decisions are communicated to applicants within two weeks of the interview.
   • Accepted students will receive an enrollment package, including details on course registration, financial aid, and orientation.
   • Students must confirm their acceptance and complete all enrollment paperwork by the specified deadline to secure their place in the program.
5. Transfer Credits:
   
   • AVI Career Training accepts transfer credits from accredited institutions. Students must provide official transcripts for evaluation.
   • Transfer credits are subject to review and approval by the academic department.
6. Financial Aid:
   
   • Information on financial aid options, including scholarships, grants, and loans, is provided during the admissions process.
   • Financial aid counseling is available to assist students in understanding their options and responsibilities.
     
     

     REFUND POLICY

      

     For all programs that require full tuition payment in advance, refunds will be calculated on a quartile basis in accordance with 8 VAC 40-31-160(N)(9):

     First Quartile (0–25%)
     If a student withdraws or is terminated during the first 25% of the program, they are entitled to a minimum refund of 75% of the total program cost.

     Second Quartile (25–50%)
     If a student withdraws or is terminated after completing more than 25% but less than 50% of the program, they are entitled to a minimum refund of 50% of the total program cost.

     Third Quartile (50–75%)
     If a student withdraws or is terminated after completing more than 50% but less than 75% of the program, they are entitled to a minimum refund of 25% of the total program cost.

     After 75% Completion
     No refund is owed if a student withdraws or is terminated after completing 75% or more of the program.
     
     

     Non-Refundable Fees

     A $100 non-refundable application/registration fee applies to each program. Books, supplies, and materials, once distributed to the student, are not refundable.

     Date of Determination & Refund Timing
     The Date of Determination is the student’s last day of attendance, including the expected return date following an approved leave of absence. All refunds due to Title IV funds, students, or other agencies will be returned within 45 days of the Date of Determination.

     Mitigating Circumstances
     In cases of documented mitigating circumstances, the School Director may authorize a refund greater than the amount determined by this policy.

     Refunds for Books and Materials and other expenses
     Once received by the student, books and other materials are the property of the student. Once distributed, the school does not accept merchandise returns and makes no refunds for these items.
     
     

     Return of Title IV Funds

     The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, or are dismissed before completing 65% of a payment period. The federal Title IV Financial Aid Program must be recalculated in these situations. If a student leaves AVI Career Training before completing 65% of the payment period or term, the financial aid office recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula: Percentage of a payment period or term completed = the number of hours scheduled up to the withdrawal date divided by the total hours in the payment period or term. This percentage is also the percentage of earned aid. Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the period or term Period of Enrollment. If a student earned less aid than was disbursed, the school will be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a balance to the school. If a student earned more aid that was disbursed to him/her, the school will owe the student a post-withdrawal disbursement which must be paid within 45 days of the student’s withdrawal.

     Refunds are allocated in the following order:

     • Unsubsidized Direct Stafford Loans (other than PLUS loans)
     • Subsidized Direct Stafford Loans
     • Direct PLUS Loans
     • Federal Pell Grants for which a return of funds is